VIRTUAL ASSITANT
DEPARTMENT
ASSISTANT
LOCATION
MANILA, PHILLIPPINES
EDUCATION
ANY GRADUATE
EXPERIENCE
0 - 5 years
JOB DESCRIPTION
We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, the virtual assistant will organize and update files, answer calls and emails, and assist in creating presentation and sales materials. The ideal candidate should be tech savvy, able to communicate through multiple channels, and super organized. The virtual assistant will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.
RESPONSIBILITIES
- Answer and direct phone calls
- Organize correspondence and answers emails
- Research materials and sources for presentations
- Prepare and organize databases and reports
- Manage social media accounts and replies
- Handle confidential employer and client information
- Arranges travel itineraries, books flights, car rentals, and hotel rooms
- Schedules meeting spaces and conference rooms
- Arrange payments for vendors, travel, and sales expenses
- Schedule meetings and arrange employer’s calendar
- Present excellent customer-service skills with customers and clients
- Schedule meetings and arrange employer’s calendar
- Deliver messages and mail on behalf of employer
- Manage filing systems, update records, and organize documentation
SKILLS And QUALIFICATIONS
- High School diploma or equivalent; Associate’s or bachelor’s degree preferred
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
- Experience with Google Docs, cloud services, and other technology tools
- Knowledgeable in technology to communicate via computer, smartphone, or text
- Highly organized multitasker who works well with fast-paced directions and instructions
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Excellent verbal and written communication skills
- Strong customer-service and presentation skills
- Able to work nights, weekends, extended hours, and holidays as needed